Once the LGU sets to materialize a project, an opportunity for business establishments is disclosed to the public—that is the OPPORTUNITY TO BID—a bidding as to whom the LGU will be purchasing needed materials to realize its project. The winning bid price claims the award. However, it will not be that quick. A process has to be undergone.

If a certain business entity is interested to join the bidding, it must go through the following procedure:

1. Submit Eligibility Requirements to the Bids and Awards Committee c/o the Municipal Budget Office (in the LGU of Piñan).
2. The Bids and Awards Committee will then assess the requirements compliance of the entity.
3. Once declared eligible, the entity will then be advised to buy Bid Documents (these documents however is not exposed unless a bidder is declared eligible) from the Office of the Bids and Awards Committee.

Here is the list of ELIGIBILITY REQUIREMENTS FOR THE PROCUREMENT OF GOODS AND INFRASTRUCTURE PROJECTS.

CLASS “A” DOCUMENTS

1.LEGAL DOCUMENTS
(a)Registration certificate from SEC, Department of Trade and Industry (DTI) for sole proprietorship, or CDA for cooperatives, or any proof of such registration as stated in the Bidding Documents
(b)Mayor’s permit issued by the city or municipality where the principal place of business of the prospective bidder is located.

2.TECHNICAL DOCUMENTS
(a)Statement of the prospective bidder of all its ongoing and completed government and private contracts, including contracts awarded but not yet started, if any, whether similar or not similar in nature and complexity to the contract to be bid, within the relevant period as provided in the Bidding Documents. The statement shall include all information required in the PBD’s prescribed by the GPPB.
(b)In the case of procurement of infrastructure projects, a valid Philippine Contractors Accreditation Board (PCAB) license and registration for the type and cost of the contract to bid.

3. FINANCIAL DOCUMENTS
(a) The prospective bidder’s audited financial statements, showing, among others, the prospective bidder’s total and current assets and liabilities, stamped “received” by the BIR or is duly accredited and authorized institutions, for the preceding calendar year which should not be earlier than two (2) years from the date of bid submission.
(b) The prospective bidder’s computation for its Net Financial Contracting Capacity (NFCC) or a commitment from the Universal or Commercial Bank to extend a credit line in favour of the prospective bidder if awarded the contract to be bid (CLC).

CLASS “B” DOCUMENT

1. Valid Joint Venture Agreement (JVA), in case the joint venture is already in existence. In the absence of JVA, duly notarized statements from all the potential joint venture partners stating that they will enter into and abide by the provisions of the JVA in the instance that the bid is successful shall be included in the bid. Failure to enter into a joint venture in the event of a contract award shall be ground for the forfeiture of the bid security. Each partner of the joint venture shall submit the legal eligibility documents. The submission of technical and financial eligibility documents by any of the joint venture partners constitutes compliance.

Bidding session in the LGU of Piñan happens every Thursday at 10:00 A.M.